September 21, 2026

How Vault Spray Foam Found an Executive Assistant in 20 Days

Background

Taylor owns Vault Spray Foam, a local spray foam insulation company in Alabama that was growing and wanted to add capacity without stretching the owner thin.

He needed an executive assistant who could also carry marketing and admin work, a role wide enough that the fit had to be right rather than close enough.

The Pain Point

Growing the business meant Taylor needed the right support before the workload caught up with him.

  • Owner Load: He needed help to keep growing without burning out.
  • Wide Role: The position spanned executive assistant duties plus marketing and admin, so the person had to cover a lot.
  • Right Fit: He wanted a hire who checked every box, not just most of them.

The Solutions

Remote Latinos kept the search organized from the first call, staying on top of the schedule, setting up interviews, and running skills tests, with communication that ran late into the evening when it mattered.

The first two or three candidates were strong, but when Taylor was not fully sold, the team kept digging and quickly found someone who checked every box. From the launch call on, it took about 20 days to land the right person, and Taylor pointed to candidates coming from several countries with strong skill sets and good availability.

Results

Executive assistant hired in about 20 days

Quote

"Even when I wasn't 100% on the first candidates, I appreciated you continuing to dig and finding me somebody very quickly that ended up checking every box."

Retention Metric

Executive Assistant

Roll Filled

Right hire in about 20 days

Time Savings

Latam

Talent Location

Payroll Savings

Results In Details

Taylor landed his executive assistant in about 20 days from the first call. The early candidates were good, but Remote Latinos kept sourcing until it found the person who checked every box for a role that mixed executive assistant work with marketing and admin. The hire has not started yet, so the win is the fit and the speed, and Taylor said the communication, coaching, and strategy were the best part of working with the team. He is already looking to hire a second role within the year.

FAQ

What role did Vault Spray Foam fill?

An executive assistant who also handles marketing and admin.

How long did it take?

About 20 days from the first call to the right hire.

What stood out for Taylor?

Communication that ran even late in the evening, and the team digging until it found a candidate who checked every box.

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