Medical Virtual Assistant Services That Give Your Practice Its Time Back.
Phones ringing nonstop. Insurance checks piling up. Claims aging in A/R. Charts that never get updated. A buried front desk costs you patients and revenue, and it's completely avoidable. Remote Latinos places pre-vetted, HIPAA-trained medical virtual assistants from Latin America who work your hours for up to 80% less than a local hire.
- ✓HIPAA-trained · NDA signed before day one
- ✓Works in your EHR · patient data stays in your systems
- ✓US time zones · real-time coverage for clinic hours
- ✓Bilingual support · English and Spanish for your patients
- ✓Rates from $4/hr · up to 80% less than a local hire
Stop Doing Everything Yourself & Say Hello To a Medical Virtual Assistant Who Actually Takes Ownership
You didn't open your practice to spend evenings returning calls, chasing insurance approvals, or catching up on charts, or to waste weeks hiring front-desk staff who quit.
Sound familiar?
Three silent killers draining your practice's time, patients, and revenue, every single week.
Your Front Desk Is the Bottleneck
Phones ring while patients wait at check-in. Voicemails pile up, reminders don't go out, and no-shows leave holes in the schedule. Every new patient adds more pressure, not more revenue.
Revenue Leaks Through Admin Gaps
Insurance isn't verified before visits. Claims go out late or with errors. Denials sit unworked while A/R keeps aging. Nobody owns follow-up, so cash flow suffers while everyone stays busy.
Local Hiring Doesn't Work
You post the job and screen dozens of applicants. You spend weeks training someone, and they leave for a better offer. Meanwhile, your providers finish charts after hours and patients wait on hold.
This cycle costs you $30K–$50K per year per employee in invisible churn costs
The problem isn't your team. It's structural.
Introducing The Talent Hunt System for Medical Practices
After watching businesses waste $30K–$50K a year on failed hires, we realized something:
The problem wasn't the talent. It was the system everyone used to find it.
So we eliminated those structural problems and built a hiring system that places medical virtual assistants who share your time zone, your values and a proactive work culture, built for long-term success, not quick agency commissions.
What is a medical virtual assistant?
A medical virtual assistant (medical VA) is a trained remote professional who handles the administrative side of a healthcare practice: patient scheduling, insurance verification, medical billing, EHR data entry and patient communication. They work inside your systems during your business hours and follow HIPAA privacy practices, so your in-office team can focus on patients.
Medical virtual assistant services like ours find, vet and place that person for you, so you skip the job posts, résumé screening and interview no-shows.
Why Hire a Global Medical Virtual Assistant From Remote Latinos?
Hiring a global medical virtual assistant used to mean overnight handoffs. Latin America fixes that, and our medical virtual assistant company makes it simple.
1,300+ Applicants Monthly
Our Talent Hunt system processes over 1,300 applications every month. Only the top 1% make it through.
Same Time Zone, Proactive Culture
Latin American professionals work US hours naturally, with no night shifts. Many are bilingual in English and Spanish, and they're trained to think ahead and ask clarifying questions.
6-Week Replacement Guarantee
If your assistant quits or is let go within the first 6 weeks, we replace them for free. The clock starts on their first working day, not the day you pay.
Direct Hire, No Markups
Your assistant works for YOU, not an agency. Build real loyalty, offer career growth, and keep 100% of the value.
How Talent Hunt Works
Mass Attraction
We attract 1,300+ qualified Latin American professionals every month through our specialized recruiting channels.
AI Rigorous Vetting
Skills tests, culture-fit interviews, English assessments and reference checks. Only 1% pass all stages.
Perfect Match
We match you with candidates who fit your exact needs, specialty and working style, usually within a few days.
What Does a Medical Virtual Assistant Do?
These are the tasks medical practices hand off most often, from the front desk to the revenue cycle.
Front Office & Scheduling
- ✓Book, confirm and reschedule appointments
- ✓Reminders and no-show follow-up
- ✓Answer calls and return voicemails
- ✓New-patient intake forms
- ✓Bilingual patient communication
Insurance & Billing
- ✓Eligibility and benefits checks
- ✓Prior authorization requests
- ✓Claim submission and payment posting
- ✓Denial management and A/R follow-up
- ✓Patient billing questions
EHR & Records
- ✓EHR/EMR data entry
- ✓Chart prep before visits
- ✓Remote medical scribing
- ✓Medical records requests
- ✓Document scanning and indexing
Patient Coordination
- ✓Referral coordination
- ✓Refill requests routed for provider approval
- ✓Recall and reactivation campaigns
- ✓Post-visit follow-ups
- ✓Review and feedback requests
Medical virtual assistants handle administrative work only. They don't diagnose, treat or give medical advice.
Medical virtual assistant roles you can hire
Don't see your role? We can find specialized talent for almost any position.
Schedule a Call to Discuss Your NeedsAre Medical Virtual Assistants HIPAA Compliant?
They can be, when training and access are set up the right way. HIPAA governs how protected health information (PHI) is accessed and shared, so compliance depends on both the assistant and the systems they work in.
Here's how every medical virtual assistant we place works with your practice. Want to walk through your setup? Talk to our team.
How Much Does a Medical Virtual Assistant Cost?
Starting rates by role, and how hiring through Remote Latinos compares with the alternatives.
Rates depend on the role, experience and hours. Part-time assistants usually work 15–25 hours per week; full-time assistants work 30–40. We negotiate with candidates on your behalf to keep every hire within budget, and recruiting fees depend on the hiring service you choose. Get exact pricing for your role.
Local Hire vs. Freelance Marketplaces vs. Remote Latinos
Three ways to staff your front office. Only one gives you speed, savings, and a replacement guarantee.
How to Hire a Medical Virtual Assistant: Smooth Process, Outstanding Results
From your first call to your assistant's first day, here's exactly how it works.
Tell Us Your Needs
Share the tasks, software (EHR, practice management, phones), schedule and budget. We'll learn your practice's workflow and culture-fit needs.
We Find Top 1% Talent
Our recruiters screen hundreds of candidates. Only the best make it through our rigorous vetting process.
Interview & Select
Review pre-vetted candidates matched to your needs, usually within a few days. You interview them and choose the person you want to hire.
Onboard & Scale
Your assistant starts with full support and a 6-week replacement guarantee. Add more assistants as your practice grows.
What Our Clients Say
Real results from business owners who hire with Remote Latinos.
“Remote Latinos makes it really easy. They take out all the time-consuming parts, which were filtering and screening them, and then I was able to just really look at the qualified people. So, it saved a lot of time that I really did not have.”
Ready to Get Your Time Back?
Pre-vetted, HIPAA-trained medical virtual assistant services from Latin America. Rates from $4/hr. A 6-week replacement guarantee.
Stop doing $20/hour admin. Start focusing on patient care.
Tell us about your practice and the tasks you want to hand off. We'll walk you through candidates, rates and timelines for your role.
Book Your Free Strategy Call →Prefer to write? Contact us
Medical Virtual Assistant FAQs
Everything you need to know about hiring a medical virtual assistant with Remote Latinos
What is a medical virtual assistant?▾
A medical virtual assistant is a remote professional who handles a healthcare practice's administrative work (scheduling, insurance verification, billing follow-up, EHR updates and patient communication) inside your systems and during your business hours.
What does a medical virtual assistant do?▾
Common tasks include booking and confirming appointments, verifying insurance and prior authorizations, submitting and following up on claims, updating EHR records, answering calls and messages, and coordinating referrals and recalls. They don't provide clinical care.
Are medical virtual assistants HIPAA compliant?▾
They can be. Every assistant we place is trained on HIPAA basics, signs an NDA, and works inside your HIPAA-compliant systems with only the access their role needs.
How much does a medical virtual assistant cost?▾
With Remote Latinos, rates start around $4/hour for admin support and $5/hour for appointment setting. Specialized roles like medical billing cost more depending on experience. You can save up to 80% compared with a local hire.
How do I hire a medical virtual assistant?▾
Book a call, review pre-vetted candidates within a few days, interview the ones you like, and hire. The full process usually takes 10 business days or less.
Can a medical virtual assistant work in my EHR?▾
Yes. Your assistant logs in to the EHR, practice-management and phone systems you already use, with their own account and only the permissions their role needs. Tell us your software and we'll look for candidates who have used it.
Do medical virtual assistants work US hours?▾
Most do. Latin America shares time zones with the US, so many assistants cover your clinic hours in real time. Confirm schedule expectations during the interview.
Can I hire a part-time medical virtual assistant?▾
Yes. Part-time assistants usually work 15–25 hours per week; full-time assistants work 30–40 hours per week.
What if the assistant isn't the right fit?▾
Talent Hunt hires come with a 6-week replacement guarantee that starts on your assistant's first working day. If they quit or are let go during that period, we replace them for free.
How do I pay my medical virtual assistant?▾
You pay your assistant directly. Most clients pay monthly, but weekly or bi-weekly works too, and there are no agency markups on their rate.